203rd Congregation - updates on the arrangements for the rental of academic dress and collection of degree certificates / diplomas

November 23, 2020

Message from the Registry

Dear Graduands of the Class of 2020,

Further to the message from the Registry on October 27, 2020 re: "Updates on the arrangements of the 203rd Congregation" informing you that the Congregation ceremony will be broadcast online on December 3, 2020 at 11am (HKT), we would now like to provide the following updates about the rental of academic dress and collection of degree certificates/diplomas:

Rental of Academic Dress

Due to the outbreak of COVID-19 and in view of the need to provide more flexibility to graduands in the collection and return of the academic dresses, a new arrangement is introduced this year that graduands can rent the academic dresses from Victoria Uniform at its outlets. Details can be found at https://www4.hku.hk/congreg/academic-dress/arrangement-for-class-of-2020

Degree Certificate / Diploma - Collection in Person OR by Mail

Degree certificates/diplomas will be available from December 4, 2020 onwards. There are two options available for graduands to receive their degree certificates/diplomas:

Option A - Collection in Person

Graduands may register in advance to collect their degree certificate/diploma in person or by an authorized representative at the Academic Services Office located at Room G-04, Run Run Shaw Building.

IMPORTANT: As there could be a high demand by graduands for collection of degree certificates/diplomas in person (or via an authorized representative) in the four weeks immediately following the 203rd Congregation, you are required to register online for a timeslot between December 4 - 31, 2020 for in-person collection (with set attendance quotas in order to comply with COVID-19 social distancing requirements and to avoid overcrowding). Walk-in collection without a booked timeslot will not be entertained.

To facilitate the collection of certificates/diplomas, the opening hours of the Academic Services Office will be extended during the period December 4 - 19, 2020, as follows:

Monday to Friday (December 4, 7-11, 14-18):

9:00am - 7:30pm

Saturday: (December 5, 12, 19):

9:00am - 4:00pm

Detailed procedures for Option A can be found on the Academic Services Office website at https://ase.hku.hk/asoffice/ under "Arrangement on the Collection of Graduation Certificate".

For those graduands who are unable to secure a timeslot online or who intend to collect their degree certificate/diploma AFTER January 1, 2021, please visit the Academic Services Office website for collection arrangements and procedures which will be announced later in December.

Option B - Collection by Mail

For graduands who would like to receive the degree certificate/diploma by mail, please be reminded to be very precise with the address details provided in order to avoid loss of this very important document in the mail posting process. You are also requested to note that there will be a fee payable for mail posting, the amount of which will be dependent on your address location and your choice of mailing service, i.e. registered mail by Hong Kong Post, or S.F. Express Courier Service.

Detailed procedures for Option B can be found on the Academic Services Office website at https://ase.hku.hk/asoffice/ under "Arrangement on the Collection of Graduation Certificate".

Please note that uncollected degree certificates/diplomas will be retained at the Academic Services Office for seven years.

Should you have any enquiries, please do not hesitate to contact us by email at congmail@hku.hk.

The University of Hong Kong


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